How can I make it smaller? Send No thanks. I respect your privacy - Your Email will never be distributed or sold.

This can make your computer run sluggishly and make Outlook somewhat unresponsive. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. As you go through your Outlook system, Delete everything you are certain you no longer need. Connect with me:. Make sure to carefully review all items in your Outlook system, including:. On the File menu, click Data File Management. Quick Report, Count Selected Mails Conversation Clean Up can remove those redundant messages automatically.

Awards — But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. When you are using an Exchange account, you can use the same steps as indicated above and then additionally require the following clicks to get to the Compact Now button:. Continue the process for any other PST files that you may have. Check out this week's new articles on Email Overload Solutions! You can see my total Outlook data files total close to 2. Use "4PM76A8" to get a discount when ordering! This procedure does not delete any items that are saved on the server. Share on Facebook Share on Twitter Share by e-mail.

OST File - Knowledgebase. How can I make it smaller? Outlook Step by Step by Microsoft. You may be surprised to see just how large some of these files may be! Copyright MSOutlook. To reduce the size of your Outlook Data File. And for low volume Outlook users, you can probably get-away with running this annually. We'll assume you're ok with this, but you can opt-out if you wish. So there you have the steps to compact your Outlook data files. Download Now

Few easy steps that illustrate the tool's functioning are:. Instead, it will only do this when a certain threshold is reached. Step 4: In the new popping up dialog box, please click the Compact Now button. It can also take Outlook several days to completely compact your Outlook files in this manner. The steps to compact this file are just a bit different then the PST file:. Converting Outlook Emails into Tasks. If you receive a message that your mailbox is over its size limit, deleting messages and folders can help, but if you store your information in an Outlook Data File. Depending on your account type and Outlook version, this dialog may look a bit different for you. Microsoft Exchange server links those Outlook user mailboxes with internet in order to establish a reliable environment for all incoming and outgoing emails.

Depending on your account type and Outlook version, this dialog may look a bit different for you. So make sure you run this when you have free time and won't need to use Outlook for a while. This third party tool keeps data's hierarchy and formatting intact. You are guest Sign Up? Do you have any other tips on how to reduce the size of your Outlook Data files? In fact, this is one such process that helps in increasing the storage capacity on hard disk by the amount released from the OST file. These exceptions are discussed in the sections below. Manage the size of your mailbox You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. Apart from mailbox cleanup by emptying deleted items folders , you can release the occupied space by compacting data files.

Check out this week's new articles on Email Overload Solutions! Take Control of your Inbox. Quick Report, Count Selected Mails First, Delete all Outlook items you do not want to keep. After selecting the data file, click on Settings which will open a new dialog box. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. This can make your computer run sluggishly and make Outlook somewhat unresponsive. Awards —

How to compact OST File? Get new features first. You can use the Mailbox Cleanup tool to view the size of your mailbox and individual folders. In the left pane, right-click on the deleted items folder, and then click Empty Folder. Over time, Outlook data files can easily grow to be several gigs in size - especially if they also store large file attachments with their messages. First, Delete all Outlook items you do not want to keep. You can also use the following steps to manually start the compact process immediately, which may take several minutes to complete. Therefor, you might want to run this process overnight instead. Top of Page. Remember Me.

Where you can find the Compact Now command for your pst-file or ost-file depends on the mail account type and version of Outlook that you use. Email Checking Frequency and Stress. Get new features first. Large mailboxes can take longer to open and search, and many email providers, including Microsoft , limit the maximum size of your mailbox. When you are using an Exchange account, you can use the same steps as indicated above and then additionally require the following clicks to get to the Compact Now button:. Data files. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. Make sure to carefully review all items in your Outlook system, including:. The Mailbox Cleanup tool can delete these conflicts for you. It depends upon how many Outlook items you process, and their size.

Check Out these Pages:. Occasionally, Outlook will store conflicted items in a folder called Conflicts. After selecting the data file, click on Settings which will open a new dialog box. Last Name. It sounds like it might be helpful to connect you to one of our Office support agents. Tool Tips! On the Data Files tab, click the data file that you want to compact, and then click Settings. Microsoft Exchange server links those Outlook user mailboxes with internet in order to establish a reliable environment for all incoming and outgoing emails.

Reduce your mailbox size There are several ways to reduce your mailbox size. Manage and organize. Click Account Settings , and then click Account Settings. This will find all messages larger than 5 MB. Thank you for your feedback! Sponsored Links:. In the list, select Microsoft Exchange Server , and then click Change. Now, here are the key steps to follow if you want to compact your Outlook data files. On the Data Files tab, click the data file that you want to compact, and then click Settings. There are no hard and fast rules for how often to compact your Outlook data files.

It is also found if you create Personal Folders that you store on your local drive. First Name. Starting the compacting process manually. It sounds like it might be helpful to connect you to one of our Office support agents. This can make your computer run sluggishly and make Outlook somewhat unresponsive. Posts, Articles, and Techniques. Recent Tweets:. Run the Mailbox Cleanup tool Click the File tab. Enable you to do smarter, faster and better in Outlook. This will permanently remove these items from your Outlook system.

I have even seen situations when the compact can take up to an hour to finish on huge PST files, and sometimes even longer. Awards — First, Delete all Outlook items you do not want to keep. This procedure does not delete any items that are saved on the server. Microsoft Exchange server links those Outlook user mailboxes with internet in order to establish a reliable environment for all incoming and outgoing emails. Depending on your hard disk performance and how much you have deleted, this process could sometimes last for hours! Your Banner Here? Now, click File tab. Over time, Outlook data files can easily grow to be several gigs in size - especially if they also store large file attachments with their messages. On the Data Files tab, click the data file that you want to compact, and then click Settings.

This way, I know I keep my Outlook files compacted and space-maximized. If you delete items from an Outlook Data File. Where can you find our Outlook data files? Get new features first. On the Data Files tab, click the data file that you want to compact, and then click Settings. Please watch for that Email, and thanks again! Now, here are the key steps to follow if you want to compact your Outlook data files. Delete any items that you do not want to keep, and then empty the Deleted Items folder. Few easy steps that illustrate the tool's functioning are:.

How to compact OST File? Remember Me. Occasionally, Outlook will store conflicted items in a folder called Conflicts. On the File menu, click Data File Management. It depends upon if you create locally stored Outlook folders in addition to your Exchange server folder. As you go through your Outlook system, Delete everything you are certain you no longer need. Share on Facebook Share on Twitter Share by e-mail. If you delete items from a Personal Folders file.

You can search for all messages larger than a specific size from Outlook's Search box. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. Over time, Outlook data files can easily grow to be several gigs in size - especially if they also store large file attachments with their messages. And the best that one can expect from this OST to PST Converter tool is the preview function within the tool's interface which allow users to have a keen sight of the data recovered. Microsoft and Microsoft logo's are trademarks of Microsoft Corporation. The manual process however seems easy, but is a bit time-consuming and there is no surety of data integrity. Data files. Click the File tab. It can also take Outlook several days to completely compact your Outlook files in this manner.

You can also manually start the compact command immediately. Please watch for that Email, and thanks again! Problem Solved! OST File - Knowledgebase. Where you can find the Compact Now command for your pst-file or ost-file depends on the mail account type and version of Outlook that you use. Click Account Settings , and then click Account Settings. Click Compact Now. The procedure to compact the data file might take several minutes. If you receive a message that your mailbox is over its size limit, deleting messages and folders can help, but if you store your information in an Outlook Data File.

It depends upon how many Outlook items you process, and their size. Such deletion operation just makes the OST file as deleted; therefore, you are just not able to view those items in your mailbox. So, it's better to use a third party tool OST Recovery software which allows smooth repair and recovery process even for the large-sized files. How long will the Compacting process take? Depending on your account type and Outlook version, this dialog may look a bit different for you. Reduce the size of an Outlook Data File. How can I make it smaller? Disaster averted!

Depending on your account type and Outlook version, this dialog may look a bit different for you. Reduce the size of your mailbox and Outlook Data Files. You may be surprised to see just how large some of these files may be! Sign Up! You can locate these files by either searching your computer for files with this extension. Microsoft and Microsoft logo's are trademarks of Microsoft Corporation. How long will the Compacting process take? Once you know their location, you can browse the folder to determine their size. Thank you for subscribing! Log in.

In an organization having networking environment, numerous outlook users are connected with an Exchange domain server. You can also use the following steps to manually start the compact process immediately, which may take several minutes to complete. It can also take Outlook several days to completely compact your Outlook files in this manner. You can also archive older items to an archive Personal Folders file. I have a very large mailbox so I cleaned it up but noticed that the size of my pst-file remained the same. The default location for the ost-file is:. Reduce the size of your mailbox and Outlook Data Files. First, Delete all Outlook items you do not want to keep. Was this information helpful? Search for large messages You can search for all messages larger than a specific size from Outlook's Search box.

Download Now However, you can still switch to other programs and perform other activities while the compact process is underway. Sponsored Links:. Manage the size of your mailbox You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. Email Address. Take Control of your Inbox. And it will automatically stop the process if your system becomes active again. These exceptions are discussed in the sections below. Just remember that when you are running the compact process, you will not be able to do anything else in Outlook, and your computer may even be somewhat sluggish. The Mailbox Cleanup tool can delete these conflicts for you.

You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. Search for large messages You can search for all messages larger than a specific size from Outlook's Search box. Expand your Office skills. It can also take Outlook several days to completely compact your Outlook files in this manner. As said, when a pst-file or ost-file would grow and shrink with every action you take in Outlook, it would have a negative effect on performance. After selecting the data file, click on Settings which will open a new dialog box. Data files. On the Data Files tab, click the data file that you want to compact, and then click Settings.

In the list, select Microsoft Exchange Server , and then click Change. Login Now. Share on Facebook Share on Twitter Share by e-mail. You can use the Mailbox Cleanup tool to view the size of your mailbox and individual folders. Reduce the size of your mailbox and Outlook Data Files. This also gives you a nice overview of all the connected Data Files in your Outlook mail profile. Often, the cause of a large mailbox is a large Deleted Items folder. As you go through your Outlook system, Delete everything you are certain you no longer need. You can search for all messages larger than a specific size from Outlook's Search box.

Converting Outlook Emails into Tasks. In addition, the space that is generally occupied by those items is also not relinquished from OST unless you do not compact OST file. Copyright MSOutlook. Luckily, there is a simple way to compact unused space in your Outlook PST files which will reduce their size and increase their speed. Check out this week's new articles on Email Overload Solutions! You must remember that any deletion operation never ever deletes emails and other items from your mailbox. The tool provides a button to view the size of your Deleted Items folder and empty your Deleted Items folder. Click Compact Now.

Delete any items that you do not want to keep, and then empty the Deleted Items folder. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. So now we know where the Outlook files reside and how big they are. Make sure to carefully review all items in your Outlook system, including:. If you delete items from an Outlook Data File. There are no hard and fast rules for how often to compact your Outlook data files. Click Compact Now. And go to Account Settings tile and again click Account Settings. As you go through your Outlook system, Delete everything you are certain you no longer need.

On the Tools menu, click Account Settings. Email Address. This way, I know I keep my Outlook files compacted and space-maximized. So make sure you run this when you have free time and won't need to use Outlook for a while. Delete the unwanted mails or mails of no use. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. Starting the compacting process manually. And you can even lose your crucial data if any intrusion takes place.

There are several ways to reduce your mailbox size. On the File menu, click Data File Management. These exceptions are discussed in the sections below. It is typically found if you are on a non-exchange version of Outlook. Microsoft Exchange server links those Outlook user mailboxes with internet in order to establish a reliable environment for all incoming and outgoing emails. You must remember that any deletion operation never ever deletes emails and other items from your mailbox. Email Address. An alternative would be to rename the ost-file for your Exchange account from. Check Out these Pages:. Few easy steps that illustrate the tool's functioning are:.

Compact Now location for Exchange accounts. You can also archive older items to an archive Outlook Data File. This way, I know I keep my Outlook files compacted and space-maximized. Make sure to carefully review all items in your Outlook system, including:. Copyright MSOutlook. You can use the Mailbox Cleanup tool to view the size of your mailbox and individual folders. Top of Page. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. Use Conversation Clean Up to remove redundant messages. The procedure to compact the data file might take several minutes.

Check out this week's new articles on Email Overload Solutions! Once you know their location, you can browse the folder to determine their size. As you go through your Outlook system, Delete everything you are certain you no longer need. A new dialog box will open, click Data Files and now select the data file that you want to compress. When you are using an Exchange account, you can use the same steps as indicated above and then additionally require the following clicks to get to the Compact Now button:. To post as a guest, your comment is unpublished. You can do this manually by selecting to " Empty Deleted Items ". It sounds like it might be helpful to connect you to one of our Office support agents. Send No thanks.

There are no hard and fast rules for how often to compact your Outlook data files. Problem Solved! But if the selected ost data file is not from the Exchange account, please skip to the Step 4. Your Banner Here? How long will the Compacting process take? Thank you for subscribing! Occasionally, Outlook will store conflicted items in a folder called Conflicts. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. And go to Account Settings tile and again click Account Settings.

Therefor, you might want to run this process overnight instead. Recent Tweets:. Whether a pst-file or ost-file is being used depends on your mail account type and your version of Outlook. Awards — If you delete items from a Personal Folders file. A new dialog box will open, click Data Files and now select the data file that you want to compress. However, for that only MS Outlook should be running. When you are using an Exchange account, you can use the same steps as indicated above and then additionally require the following clicks to get to the Compact Now button:.

There are several ways to reduce your mailbox size. In an organization having networking environment, numerous outlook users are connected with an Exchange domain server. It is completely free for 15 days. The default location for the ost-file is:. If you receive a message that your mailbox is over its size limit, deleting messages and folders can help, but if you store your information in an Outlook Data File. Few easy steps that illustrate the tool's functioning are:. After selecting the data file, click on Settings which will open a new dialog box. This procedure does not delete any items that are saved on the server. The procedure to compact the data file might take several minutes.

Few easy steps that illustrate the tool's functioning are: Select the file to be converted. After selecting the data file, click on Settings which will open a new dialog box. After the recovery process, the tool let users to preview the restored mailbox data. How can we improve? Now, click File tab. Especially look for any Outlook items that have large file attachments. Therefor, you might want to run this process overnight instead. This will permanently remove these items from your Outlook system. Login Sign Up.

Check out this week's new articles on Email Overload Solutions! Related Content Permanently delete from pst-file and Compact Now Splitting a pst-file into yearly archives What is stored in the ost-file and why is it larger or smaller than my mailbox? Delete any items that you do not want to keep and empty the Deleted Items folder. Therefor, you might want to run this process overnight instead. This way, I know I keep my Outlook files compacted and space-maximized. The procedure to compact the data file might take several minutes. Last Name. And go to Account Settings tile and again click Account Settings. It can also be performed automatically if you have the option set to " empty deleted items upon exit from Outlook".

However, for that only MS Outlook should be running. Top of Page. In addition, the space that is generally occupied by those items is also not relinquished from OST unless you do not compact OST file. There are several ways to reduce your mailbox size. Enable you to do smarter, faster and better in Outlook. How to compact OST File? Pst-files and ost-file are the databases which Outlook uses for storage. It is typically found if you are on a non-exchange version of Outlook. The tool provides a button to view the size of your Deleted Items folder and empty your Deleted Items folder.

This way, I know I keep my Outlook files compacted and space-maximized. On the Tools menu, click Account Settings. And it will automatically stop the process if your system becomes active again. You can do this manually by selecting to " Empty Deleted Items ". As said, when a pst-file or ost-file would grow and shrink with every action you take in Outlook, it would have a negative effect on performance. The Mailbox Cleanup tool can delete these conflicts for you. There are no hard and fast rules for how often to compact your Outlook data files. This means you have no actual control over when or how the system runs the compact process. Conversation Clean Up can remove those redundant messages automatically.

Depending on your hard disk performance and how much you have deleted, this process could sometimes last for hours! Reduce your mailbox size There are several ways to reduce your mailbox size. This can make your computer run sluggishly and make Outlook somewhat unresponsive. Yes No. Data files. Continue the process for any other PST files that you may have. This procedure does not delete any items that are saved on the server. This will find all messages larger than 5 MB. Compact Now location for Exchange accounts. How to compact OST File?

There are several ways to reduce your mailbox size. But on my larger PST mailbox files that is over a Gig in size, it typically takes 20 to 30 minutes to complete. In fact, this is one such process that helps in increasing the storage capacity on hard disk by the amount released from the OST file. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. Use Conversation Clean Up to remove redundant messages In a long email thread, there are often numerous messages that contain all of the same information as prior messages. Related Content Permanently delete from pst-file and Compact Now Splitting a pst-file into yearly archives What is stored in the ost-file and why is it larger or smaller than my mailbox? So now we know where the Outlook files reside and how big they are. A new dialog box will open, click Data Files and now select the data file that you want to compress.

Manage the size of your mailbox The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. Instead, it will only do this when a certain threshold is reached. It is also found if you create Personal Folders that you store on your local drive. Luckily, there is a simple way to compact unused space in your Outlook PST files which will reduce their size and increase their speed. Why do you need to compact your Outlook Files? If you delete items from an Outlook Data File. Depending on your account type and Outlook version, this dialog may look a bit different for you. Copyright ostfile. Compact Now location for Exchange accounts. Use "4PM76A8" to get a discount when ordering!

The compact process will start. Converting Outlook Emails into Tasks. And go to Account Settings tile and again click Account Settings. Share on Facebook Share on Twitter Share by e-mail. Reduce your mailbox size There are several ways to reduce your mailbox size. It depends upon how many Outlook items you process, and their size. Not bad! Manage the size of your mailbox The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders.

So there you have the steps to compact your Outlook data files. You can see my total Outlook data files total close to 2. Continue the process for any other PST files that you may have. And you can even lose your crucial data if any intrusion takes place. How to compact OST File? The Mailbox Cleanup tool can delete these conflicts for you. Check-Out These Pages:. Use Conversation Clean Up to remove redundant messages.